Academic Affairs / Student Safety Manager – American Universities International Programs Limited – Canterbury

Job Title:  Academic Affairs and Student Safety Manager

Responsible to: Managing Director of American Universities International Programs Limited

Hours and location: This is a permanent, full-time position based in our Christchurch, New Zealand office.

About AUIP: For over 10 years, AUIP has been providing programs that combine rigorous academic study with opportunities for experiential learning outside of the classroom. By combining study at prestigious universities around the world with field and community based activities, AUIP offers students unique ways to explore the culture and natural environments of the countries they are visiting. AUIP offers an ideal combination of outstanding academic quality, true cultural immersion, extensive extracurricular and leisure activities and the social opportunities of a university environment. Our mission is to provide quality academic study abroad programs that foster students’ ability and willingness to become better global citizens and stewards of the natural environment. See for more about our programs and services.

Remuneration: Commensurate with experience

Core Tasks:

Revise and update the academic materials for programs, including syllabi, modules, readings, course reading packets, the Faculty Handbook and the Program Handbook for existing programs.
Identify new speakers, guides and content as needed for programs.
Create pre-departure lectures as needed.
Integrate academic content into itineraries by creating line-by-line ‘linkages’ between program activities and readings/modules/learning objectives.
Oversee post-departure of programs, including conducting faculty program evaluations and analyzing student evaluations. Revise itineraries and academic materials for following year accordingly.
Assist with academic development for new programs including and not limited to subjects of Sustainability, Business, Engineering, Nursing, the Arts, etc.
Maintain and build existing and new relationships with faculty.
Review of online Antarctica course content and identification of suitable speakers.
Risk Management
Oversee risk management procedures for programs such as creating and updating Risk Management Protocols for activities, identifying risks on programs and updating the Risk Management Handbook.
Prepare faculty and students for programs, including development, maintenance and delivery of pre-departure (student and faculty) and in-country orientations and pre-departure checklists for students and faculty.
Develop new systems for:
The creation and monitoring of supplier audits
AUIP waivers and forms
Risk Management ‘checklist’ for Program Coordinators
Act as an emergency after-hours contact as required.
Keep abreast of risk management field to introduce new issues and opportunities for AUIP including new procedures and policies.
Lead and direct programs in the field as the AUIP representative on an as-needed basis.
Implement new standard terms and conditions with suppliers.
Other projects on an as needed basis.

Key Performance Indicators:

Positive faculty and student feedback on the course materials in annual program evaluations. In particular, feedback that linkages between academics and itinerary activities have been improved.
Program Coordinators receive timely assistance with sourcing new guides, lecturers and content.
Completed risk management systems for supplier audits, program RM checklist and AUIP forms.
Annual report on risk management incidents.
Enhanced risk management rigor and reputation.

Personal Profile

Required skills and attributes:

·     A PhD in an appropriate field.

·     Proven ability of innovative and transformative leadership skills and initiative.

·     Exceptional organisational ability and attention to detail.

·     Demonstrable inter-cultural communication skills and strong English language written and oral fluency.

·     Ability to take initiative and solve problems quickly and efficiently.

·     Technological fluency with a variety of programs including Microsoft Office and Google office suite.

·     Friendly, open personality and the ability to work with a diverse range of contacts with in the universities including professors, study abroad and international offices.

·     Ability to work independently without direct supervision.

·     Ability to work well under pressure and meet a variety of deadlines.

Preferred skills and attributes:

·     Experience in and/or knowledge of  tourism, sustainability, globalisation and environmental issues.

·     Previous work in study abroad programming and logistics.

·     Experience in living or studying abroad.

·     Strong knowledge of current international contexts as well as of trends in international program development.

·     A good general knowledge of the geography, culture and environment of New Zealand and Australia.


·     A great small-team work environment.

·     Opportunities to travel within New Zealand, Australia, Fiji and the United States.

A diverse role with varied responsibilities and some flexibility to adapt to your own strengths and interests.

Mr Kevin Arscott
American Universities International Programmes Limited
P O Box 3771
Ph +64 3 377 4644
Fax +64 3 377 4641
Mobile +64 27 226 1851